Upphandlingsagenturen.se

Tenders in public procurement as a strategy for increasing sales through our own tendering process can be described as a set of components that together constitute our whole bidding process:

Search of contracts

Reconciling both buyers and suppliers are opening up the market for a variety of business opportunities and allows for small, medium and large businesses, new businesses and social enterprises to seek and evaluate small and large tenders value to market their companies against the public sector.

Providers of services and products in different industries and businesses can turn to us and use our knowledge and experience when it comes to searching for relevant public procurement (free of charge). This can increase opportunities to obtain contracts, create jobs, increase sales, develop business and the staff, developing contacts and networking, marketing, etc.

To let us search the relevant contracts, which are cumber-some and time consuming, allows the entrepreneur to engage in what they are good at. All entrepreneurs know how difficult it is to get the time to be sufficient. Let us take care of the bidding process and save time!

We monitor the procurement of databases in Sweden and the EU. When we find the relevant contracts, we make a summary of what the contract provides and the claim which has been on the supplier. We do this according your corporate image which you deliver to us by e-mail. We have a form for this which you fill in. We therefore match your company profile in comparison with the contract documents before we send our quick guide to you. Then you take the position that you are to proceed in the procurement process with us. In this way, you need not search procurement and you do not need to spend time reading and analyzing procurement data. We do this for you!

Should you participate in a public contract and extend your services and products?

To prepare an offer can help you to win big orders, but it can also be time consuming, be costly and tie up valuable resources. If you do not get the contract, is money and time used lost, so you need to carefully consider whether a procurement process is valuable for you and your firm to work independently or whether it is better to let us help with the whole bidding process. We will help you on some very important points:

- The retrieval of tender documentation and evaluation.

- Analyze that you can match the purchaser's specifications
  in technology, knowledge, experience, etc.

- Helping you to analyze whether you should participate in a
  particular contract?

You yourselves must consider whether the work on a specific contract suit your company's strategy and your business? You must estimate the costs of compliance with a contract and that the benefits through a contract is reason enough to participate in a procurement and to implement and comply with it as you quotes. Consider also how a particular contract will affect your work within the company for other work, staff and the ability to perform new business while the "Procurement contract" is implemented. You also need to consider how important the customer in the contract is for your business and for the company. Is it a good potential customer for the benefit of your company? Try to understand the importance of the customer in a wider context and also over time! A public user can be invaluable but also demanding in his relationship with you and your company.

Analyze what the customer needs and demands!

We help to analyze what the customer needs and the conditions required in the contract documents. Before we begin to work on documents together, we need to clarify if there are any questions we should ask the customer. We should ask questions if there is something we think is unclear in the tender documents. We can also take note of issues that other offering companies sends to customers and thus obtain additional information that may be useful for us when we compile your tender. 

What should your offer include?

We will ensure that your offer will match the demands in an a specific tender.  

We will focus ourselves on customer service and focus on customer needs and how your company can solve customer problems and meet customer needs. When we write about your company it is to prove that you possess the knowledge, experience and organization necessary to meet customer needs.

We help customers by coming up with ideas - from alternative approaches for dealing with any issues and concerns related to your future capacity to how your company will maintain the availability of resources and personnel to fulfill the offer made by your firm.

Value for money and not just the price is important in most tenders. We try to highlight what your company can do for customers and in relation to competitors who find it difficult to implement or offer. We want to emphasize your company's benefits, service improvements, risk reduction, high levels of maintenance over time, quality, reliability, previously satisfied customers, references, etc.

We are also considering whether there is information in your tender that you want to protect for future contracts and in relation to your competitors. You may want to point out what information you believe is a "trade secret" or that certain information in your tender may be detrimental to your company in the market if the information becomes public.

We also formulate that your company has the resources to manage a contract compliance and that your company can fulfill the contract in a cost effective manner, meet "deadlines" and that leadership can be flexible if certain conditions were to change over time and during execution of the contract.

Some bids may also be beneficial to emphasize that you, in your firm, are able to manage potential financial, commercial and legal risks that may affect a contract compliance and implementation.

In your bid, we also  refer to similar completed assignments and contracts.

Write your offer.

Once you have decided you to quote, we will assist you in how you should handle your quote on the following issues:

- Who collects and compiles information necessary to write
   you an offer?

- Who coordinates all the materials you need to quote?

- Who writes the drafts and documents, which will then be
   attached to the offer?

- Who controls?

- How will the work with the offer influence the other work in
  your company?

 
Upphandlingsagenturen.se helps to:

(1) clarify purpose and origin of your offer

(2) summarize your work as offering company and your
     experience

(3) formulate how you will perform your work, and when the
     customer's goals will be achieved

(4) explain the benefits and value of your offer, and not only
     in price

(5) detailed description of when and how services and
     products will be delivered according to schedule

(6), describe your staff's knowledge and experience of similar work and personnel responsibilities if you win the contract, (7) explain how you will lead the mission, (8) give details of your pricing and service within the price quoted, (9) be practical and identify potential problems without promising something that is clearly impossible for you to deliver and (10) include an index (if needed) which corresponds with the procurement contents and a summary of your main content in your quote and finally, an explanation of how your quote is organized in relation to the procurement documents.

Evaluation of your procurement process.

We evaluate the procurement process with the aim to develop your procurement process, regardless of whether you received the contract or not. If you received the contract, it is good, but we can analyze whether something is to develop and improve for the next contract. If you did not get the contract, we should analyze why you did not get it. Maybe the customer did something wrong in the procurement process, which gives us the right to appeal against the customers decision. If an error has been committed, then the whole process must start from scratch and you have the opportunity to quote again. If an error has not been committed, it is important to analyze why the competitor was awarded the contract. Through this evaluation, you can develop your procurement process for your next quote to the customer.
 

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